# Career Opportunity: Accounting, Administration & Finance Assistant at the Embassy of Switzerland in Indonesia
Securing a role with an esteemed diplomatic mission can be a transformative step in your professional journey. The Embassy of Switzerland in Indonesia serves as the official bridge between the two nations, fostering robust partnerships across politics, economics, education, and cultural exchange. Currently, the embassy is expanding its dynamic team and is actively seeking a dedicated professional for a one-year fixed-term contract as an Accounting, Administration & Finance Assistant. If you possess a keen eye for detail, a strong background in financial management, and a passion for international cooperation, this opportunity offers a remarkable platform to contribute to meaningful bilateral initiatives.
## Role Overview and Core Responsibilities
As a vital member of the Swiss Embassy team, you will operate at the intersection of program execution, financial oversight, and administrative support. Your daily tasks will be diverse, requiring meticulous attention to detail and the ability to navigate a multicultural, fast-paced diplomatic environment.
1. Programme Implementation Support
* Collaborate closely with BNPB to formulate accurate administrative and financial documentation, ensuring full compliance with SDC (Swiss Agency for Development and Cooperation) guidelines.
* Handle complex procurement requests, draft terms of reference, prepare contracts, and process invoices and payment requests.
* Monitor and review administrative outputs from BNPB and the Direct Action team, aligning procedures with SBM (Standar Biaya Masukan) standards and internal signatory authorities.
* Interface regularly with the embassy’s financial personnel to accelerate payment approvals and utilize the ESPRIT tool for contract generation.
* Facilitate the resolution of cash advances and finalize post-activity due payments.
2. Accounting and Financial Reporting
* Execute rigorous quality control on all payment requests and manage banking system registrations twice weekly.
* Utilize the Vision+ accounting tool to log transactions, alongside diligent scanning and physical archiving of financial records.
* Compile monthly accounting reports by verifying SAP extracts, booking vouchers, and supporting financial documentation for managerial sign-off.
* Revise quarterly cash flow projections based on evolving work plans and assist the Programme Manager in tracking dynamic budgets and ongoing expenditures.
* Maintain a meticulously updated ledger of contracts and partial actions under the Direct Action Budget, while occasionally assisting the embassy’s primary bookkeeper during periods of low capacity.
3. Administration, Quality Control, and Logistics
* Oversee official correspondence and maintain organized archiving systems for the Direct Action initiative.
* Review and refine documents generated by BNPB and program officers—ranging from concept notes and activity reports to social media posts and meeting minutes—for structural and linguistic polish.
* Coordinate seamless logistical arrangements for field missions, project steering committee meetings, and specialized stakeholder gatherings.
4. Communication and Special Events
* Provide English-Indonesian translation assistance for various organizational needs.
* Support the planning and execution of special events, newsletters, social media outreach, and official visits by Swiss government delegates.
## Candidate Requirements and Qualifications
To thrive in this position, applicants must meet a rigorous set of professional and personal standards designed to ensure excellence in diplomatic administration.
* Educational Background: Hold a Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related discipline.
* Professional Experience: Demonstrate 2 to 5 years of practical experience in financial reporting, accounting, procurement, logistics, and administrative management within international development programs in Indonesia. Backgrounds involving disaster risk management will be viewed favorably.
* Regulatory Knowledge: Possess a solid grasp of Indonesian government financial policies and regulations, particularly Standar Biaya Masukan (SBM).
* Technical Proficiency: Display advanced competency in accounting software, Microsoft Word, and Excel, paired with a willingness to master specialized organizational tools.
* Core Competencies: Exhibit absolute integrity, trustworthiness, loyalty, and a strict adherence to confidentiality. Strong organizational, planning, communication, and negotiation capabilities are essential.
* Language Skills: Fluent in both English and Indonesian. Proficiency in German or French will serve as a distinct advantage.
## Work Environment and Remuneration
Joining the Embassy of Switzerland means stepping into a vibrant, multicultural workplace that values diversity and professional growth. The selected candidate will enjoy superior working conditions, a competitive salary scaled to match individual experience, and attractive social benefits tailored to support a balanced lifestyle.
## Application Procedure
If your professional profile aligns with the selection criteria and you are eager to advance your career within a prestigious international setting, you are invited to apply.
1. Download and complete the official FDFA job application form.
2. Draft a compelling motivation letter outlining your suitability for the role.
3. Submit your completed application package via email to [email protected].
4. Email Subject Line Format: `[Your Full Name] – SDC Administration and Finance Assistant`
Please note that only shortlisted candidates will be contacted for subsequent assessments.