# Advancing Healthcare Excellence: Careers at PT Otsuka Indonesia
Since its inception in 1974, PT Otsuka Indonesia has stood as a pillar of the pharmaceutical industry, established as a strategic joint venture with the globally renowned Otsuka Pharmaceutical Co., Ltd. from Japan. Operating from a sprawling 48,397 m² facility in Lawang, East Java, the company has consistently set the benchmark for quality, innovation, and clinical reliability in the Indonesian healthcare sector.
## A Legacy of Pharmaceutical Excellence
PT Otsuka Indonesia is widely recognized for its high-quality intravenous fluids and injections, which have earned a reputation as the gold standard in hospitals across the nation. Building on this core success, the company has expanded its footprint to include advanced ethical drugs, specialized medical nutrition, and high-precision medical devices. Every product manufactured within our facilities strictly adheres to rigorous international and local standards, including:
* CPOB (Good Manufacturing Practices for Pharmaceuticals)
* CPAKB (Good Manufacturing Practices for Medical Devices)
* CPPOB (Good Manufacturing Practices for Processed Foods)
Our commitment to excellence is further validated by a comprehensive suite of international certifications, including ISO 9001 (Quality Management), ISO 22000 (Food Safety), ISO 14001 (Environmental Management), and ISO 50001 (Energy Management), alongside Halal and AEO (Authorized Economic Operator) certifications.
## Career Opportunity: Secretary Senior Staff
We are currently seeking a highly organized and proactive Secretary Senior Staff member to join our professional team. In this pivotal role, you will provide high-level administrative support to our Business Unit Director and two Directors within the Sales & Marketing departments. This position is ideal for a professional who thrives in a fast-paced environment and possesses the maturity to manage sensitive information with precision.
Key Responsibilities
The successful candidate will act as the primary administrative partner for the leadership team, ensuring seamless operations. Your daily duties will include:
* Executive Support: Managing complex calendars, coordinating high-level meetings, and setting reminders for one Business Unit Director and two Directors.
* Travel Coordination: Organizing comprehensive business travel itineraries, including flight and hotel bookings, travel advances, and expense reporting.
* Document Management: Overseeing the lifecycle of executive documents, from drafting and review to obtaining necessary signatures and follow-ups.
* Financial Administration: Handling expense reconciliations, corporate credit card settlements, and processing medical and transportation claims.
* Correspondence: Drafting and managing professional internal and external communications across our Sales and Marketing departments.
* Operational Support: Assisting with the compilation of monthly reports, managing recurring billing processes, and addressing ad-hoc administrative requirements.
Qualifications and Competencies
To excel in this role, we look for candidates who possess a blend of technical expertise and interpersonal finesse:
* Educational Background: A minimum of a Bachelor’s degree (S1) in Business Administration, Management, Secretarial Studies, or a related discipline.
* Proven Experience: At least 1 year of professional experience in an Executive Secretary, Personal Assistant, or similar administrative support role, preferably supporting senior leadership.
* Language Proficiency: Advanced fluency in English (verbal and written) is mandatory, as the role requires consistent communication with expatriate executives. Japanese language skills will be considered a significant advantage.
* Technical Skills: High proficiency in the Microsoft Office Suite, specifically Outlook for scheduling and Word, Excel, and PowerPoint for reporting.
* Personal Attributes: A detail-oriented mindset, proactive problem-solving abilities, and the capacity to multitask effectively while maintaining confidentiality and professionalism.
If you are a dedicated administrative professional looking to build your career within a prestigious, globally-linked organization committed to clinical excellence, we invite you to apply and become part of the PT Otsuka Indonesia family.